CampusNest
Complete hostel management, simplified. CampusNest is a multi-tenant SaaS platform that streamlines student management, room allocation, biometric attendance, fee collection, visitor tracking, mess operations, and comprehensive reporting—all from one unified dashboard. Built for organizations managing multiple hostels and branches, CampusNest scales effortlessly while maintaining complete tenant isolation and data security.
What is CampusNest?
CampusNest is a comprehensive multi-tenant SaaS hostel management system designed for organizations managing multiple hostel facilities with branch-level operations. The platform provides complete hostel administration including student registration and management, biometric attendance tracking with device integration, digital room and bed allotment, automated fee structure generation and payment collection, visitor registration with approval workflows, mess menu management and attendance tracking, leave requests with parent and warden approval, complaint and maintenance management, and real-time notifications and alerts. With its hierarchical multi-tenant architecture (Organization → Branch → Users), CampusNest enables institutions to manage multiple hostels independently while maintaining centralized oversight, analytics, and reporting. The system supports role-based access control for wardens, accountants, security staff, mess managers, and students, ensuring secure and efficient operations at scale.
Features
Student Management
Complete student lifecycle management from registration to vacating. Track personal details, academic information, parent/guardian contacts, biometric enrollment, and student status with full audit trails.
Room & Bed Allocation
Hierarchical building, floor, and room management with automatic bed creation. Real-time vacancy tracking, digital room allotment, and seamless bed-to-student mapping with occupancy visualization.
Biometric Attendance
Integrated biometric device support (fingerprint, face recognition, RFID) for automated morning and night attendance. Real-time entry/exit logging, late entry detection, and automated absentee reports.
Fee & Payment Management
Automated fee structure generation (monthly, quarterly, yearly) with room-type variations. Digital payment collection, GST-compliant receipts, fine management, and comprehensive fee history tracking.
Visitor Management
Digital visitor registration with ID proof verification, approval workflows, and visit records. Track check-in/check-out times, belongings, and generate visitor passes with blacklist management.
Mess Management
Weekly menu planning with meal-type scheduling (breakfast, lunch, snacks, dinner). Mess attendance tracking, extra meal requests, and automated meal count reports for efficient food management.
Leave & Outing Management
Leave request workflow with parent OTP approval and warden authorization. Outing pass generation with QR codes, late return tracking, and automated fine imposition for policy violations.
Complaints & Maintenance
Student complaint submission with category-based routing, priority assignment, and resolution tracking. Maintenance task management with before/after photos and completion workflows.
Reports & Analytics
Comprehensive dashboard with occupancy stats, attendance summaries, fee collection reports, and mess analytics. Export reports in PDF/Excel formats with date-range filtering and custom parameters.
Multi-Tenant Architecture
Organization and branch-level hierarchy with complete tenant isolation. Manage multiple hostels independently with centralized oversight, role-based access control, and subscription plan management.